Parking Spots
Assign a parking spot
Move a car into the correct parking spot or zone so your map matches the real facility.
Use this guide when a vehicle enters storage, changes spaces, moves onto a lift, or needs its location corrected.
When you assign the spot in the app, the Parking Spots map, the car record, and the parking report all stay in sync.
Before you start
- The car should already exist in Cars.
- The parking spot or zone should already exist in Parking Spots.
- Confirm the real destination before changing the record.
- If your team uses photos or inspection events for moves, complete that workflow before or during the move.
Assign a car from the Parking Spots map
- Open Parking Spots
Go to the Parking Spots page.
- Use Map view
If you do not see the facility map, open the view controls near the top of the page and choose Map.
- Find the destination spot
Use the search box or visually find the spot on the map. Look for the spot name, such as A1 or LIFT-1.
- Click the spot
Click the destination spot. A dialog opens with information about that spot.
- Choose the car
If the spot is empty, use the car search field in the dialog to find the vehicle. Search by customer name, plate, VIN, make, or model.
- Save the assignment
Click the button to add or move the car to the spot. The exact button text may change based on whether the spot is empty or already has a car.
- Check the map
Confirm the spot now shows the assigned vehicle. This is your quick check that the record matches the facility.
Move a car from one spot to another
Use this when a car already has a location and needs to move.
- Open the current spot
On Parking Spots, click the spot where the car is currently located.
- Choose the move option
In the spot dialog, choose the option to move the car. If a destination picker appears, select the new spot or zone.
- Confirm the destination
Review the destination carefully before saving. This helps prevent moving the record to the wrong space.
- Save the move
Save the move. The system ends the previous parking assignment and starts the new one.
- Verify both spots
The old spot should no longer show the car. The new spot should show the car.
Assign a car from the car record
Sometimes staff are already looking at the car record. In that case, start there.
- Open the car
Go to Cars and open the vehicle.
- Use the location button
Click the location or assignment button near the top of the car record. If the car is already parked, the button may show the current spot name.
- Choose the spot or zone
Select the new spot or zone. If you need to see the full map first, use Parking Spots.
- Save and confirm
Save the change, then confirm the car record shows the new location.
What the status colors mean
The exact colors may change with your theme, but the idea is simple:
- An empty spot is available.
- A present or occupied spot has a car physically there.
- A reserved spot is planned for a car or customer, but the car may not be there yet.
- A lift can show more than one level because stacked parking can hold more than one car.
Common mistakes to avoid
- Do not assign a car to a spot until you know where it is physically parked.
- Do not use a zone when your team needs an exact space number.
- Do not create a new spot just because you cannot find one. Search first, then ask an admin if the spot is missing.
- If a customer has more than one car, check the year, make, model, plate, and VIN before saving.