Product update
Update agreements when cars change
Add new vehicles to required contracts, swap full slots, and remove sold or archived cars without starting from scratch.
Fleet changes are normal in storage: a customer buys another car, trades one out, or sends a vehicle home. Signed agreements should stay accurate without forcing staff to rebuild every document by hand.
Why we built it
Required agreements with vehicle fields are only useful if they match what is on the lot today. Prompts at intake, assignment, and removal keep the legal record aligned with operations—add cars when there is room, swap when a slot is full, and amend when a listed car leaves or is sold. Less recall work for the front office and fewer gaps between parking, billing, and paperwork.
Who it is for
- Facilities that use required storage agreements tied to specific vehicles on the contract.
- Staff who intake cars from create-car, parking assignment, walkthroughs, or the assistant—and need the right contract updated in the same flow.
- Teams that archive, mark sold, or delete vehicles and must keep signed agreements honest for audits and customer disputes.
What you can do
- When a new car is taken in or assigned, add it to the customer’s current required agreement if the template still has open vehicle fields.
- If every vehicle slot is filled, remove a listed car to free a slot or send a fresh contract for the new vehicle.
- When archiving, marking sold, or permanently deleting a car that appears on a signed contract, confirm an amendment that removes it from the agreement before the record goes away.
How it fits your day
The prompts meet staff where they already work—creating a car, assigning one to a customer, or cleaning up inventory—not only from a contracts menu. That means fewer “we’ll fix the paperwork later” moments when the bay is busy.
Get started
Review how amendments work on active agreements in Amend a signed contract. When your templates mark certain agreements as required, configure those templates and onboarding in Configure customer onboarding.
For broader contract changes (rates, contacts, template updates), see Flexible contract amendments.
Questions about this update?
Book time with our team or browse the rest of the changelog.